at OCCK, Inc. in Salina, Kansas, United States
Job Description
OCCK, Inc.’s growth is driving the ongoing expansion of our administrative support team. We are seeking a detail-oriented, proactive, and highly organized Administrative Assistant to join our dynamic organization and contribute to our mission of empowering individuals and strengthening communities.
The Administrative Assistant will provide a variety of duties to support effective day to day administrative functions.
ESSENTIAL FUNCTIONS:
- Provide reliable and consistent administrative support to the organization.
- Provide coverage for the front reception area, including answering and relaying telephone calls when the Front Receptionist takes breaks, goes to lunch, or is absent.
- Coordinate and manage logistics for a wide variety of projects and tasks.
- Support the coordination and management of meetings and events.
- Compile, organize, and maintain files, records, and reports.
- Provide basic guidance and support to staff on information and technology systems, software, and hardware.
- Prepare correspondence, reports, mailing, and emails, as needed.
- Maintain confidentiality issues and release of information issues.
ADDITIONAL JOB DUTIES
- Be aware of customer needs and provide quality customer service.
- Abide by personnel policies and procedures as written.
- Working knowledge of, and experience with, Microsoft Office products, and other information and technology systems, software, and hardware.
- Perform ad hoc job duties as assigned by the Director of Administrative Operations and Services.
Position Requirements
MINIMUM QUALIFICATIONS: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Must have at least 5 years clerical or related experience.
- Must have excellent oral and written communication skills.
- Must have strong working knowledge of and experience with Microsoft Office products, including Word, PowerPoint, Access and Excel.
SKILLS
- Reliable and consistent
- Flexible and responsive
- Ability to coordinate and manage multiple projects and complete them in a timely manner.
- Ability to effectively manage changing work priorities.
