at City of Winfield in Winfield, Kansas, United States
Job Description
Position Summary:
Under general supervision, directs and coordinates purchasing and purchasing related functions for the City of Winfield. Work covers activities involving the procurement for all municipal utilities and public works. Work varies, requiring individual judgment within prescribed standards and procedures. Performance is evaluated through analysis of the economy, efficiency, and dispatch with which the departmental service activities contribute to the attainment of City goals and objectives.
Tasks:
• Supervises and directs the operation of a staff in areas of Purchasing, Central Stores, Operations Support Specialists, and DOC Work Release Supervisors.
• Enforces City policy and procedures.
• Ensures staff follows City and other applicable safe work practices.
• Involved in making all purchases for the City of Winfield according to the policies adopted by the City Commission and Management.
• Maintains confidential files and information.
• Assists in developing new and revising purchasing procedures.
• Trains employees on software system for requisitions and purchasing.
• Interacts with departmental personnel to determine equipment and supply needs, specifications, method and type of purchases necessary.
• Maintains inventory control in central stores, and warehousing of specialized and routine equipment and supplies.
• Works in accordance with City procedures as they pertain to the procurement and control of equipment and supplies.
• Prepares and evaluates invitations for bids and quotations.
• Has contact with a variety of vendors, carriers, and others outside of the City to interpret City’s needs, services, vendor services, or other related activities.
• Processes and reviews all purchase orders and requisitions according to purchasing procedures.
• Maintains a process and reviews all purchase orders and requisitions according to purchasing procedures.
• Maintains a large perpetual inventory record system for Central Stores.
• Determines minimum/maximum/reorder points, maintaining inventory levels to meet current and projected needs in routine and emergency situations.
• Performs periodic spot checks and an annual inventory.
• Coordinates receiving and distribution functions.
• Prepares employees performance evaluation reports.
• Prepares and administers Operation Center, Purchasing/DOC & budgets.
• Prepares financial and operating statements.
• Researches and prepares reports.
• On standby for purchasing and supervising Operations Support staff during large outages and emergency situations.
• Assists in mutual aid by performing purchasing duties for other municipalities.
• Assists in inventory and budget recommendations for Golf Pro Shop.
• Oversees Building and Grounds Maintenance for Operations Center and campus.
• Maintain active memberships in Institute for Supply Management.
• Keeps all appropriate reports necessary for the City Audit, Federal Power Commission, Kansas Corporation Commission and any other parties involved with accounting of the City’s operation and purchases.
• Attends City construction and standards meetings.
• May occasionally operate a forklift.
• Establishes and maintains effective working relationships with other employees, superiors, other agencies, and the public.
• Deals with the public in a manner that positively promotes the image of the City and handles complaints tactfully.
· Service Request Management
· Oversees service request operations, ensuring efficient handling of citizen inquiries, service requests, and complaints.
· Implements and monitors systems for tracking and responding to service requests across City departments.
· Ensures timely and effective resolution of service-related issues.
· Analyzes service request data to improve response times and customer satisfaction.
Experience and Education:
• Any combination of education and experience equivalent to graduation from high school supplemented by two years of college level coursework in accounting, business administration, or a related field.
• Two years of experience in purchasing or stores operation.
• Certification as a Purchasing Manager is desirable.
• Possession of a valid driver’s license.
• Must acquire a Non-DOC Supervisors certification within the first 6 months of employment.
• Knowledge of the theory and procedures of municipal government and utility accounting preferable.
Physical Requirements:
• Ability to perform sedentary and light physical work.
• Possesses hand/eye coordination adequate to operate a computer keyboard and related equipment.
• Ability to talk and hear in person and by telephone.
• Ability to see and read instructions, documentation, computer screen, and printed reports and data.
