at University of Kansas Hospital in Westwood, Kansas, United States
Job Description
Position Title
Accounts Payable Specialist
Westwood Administration - East
COVID-19 and flu vaccines are required for all health system employees..
Position Summary / Career Interest:Scan & ensure accuracy of PO & Non-PO invoices in OnBase, working/resolving exceptions in a timely manner to route to Workday. Monitor Workday inbox to process invoices accurately and timely for payment. Match enclosure documentation to checks before mailing. Complete on a rotation basis the printing and mailing of checks. Troubleshoot and problem solve as necessary with departments and suppliers to resolve issues. Communicate efficiently and tactfully with departments when information is missing and is needed. Work closely together with Supply Chain to work/resolve PO-Invoice exceptions. Work vendor statements to ensure payments are timely and accounts remain current and are in good standing. Work and complete projects as assigned, such as working Received Not Invoiced (RNI), researching and resolving discrepancies, and assisting in testing. Provide daily assistance regarding accounts payable questions/problems to departments and suppliers, researching as needed. Organize and retain source documents based on departmental guidelines to ensure standardization within the Accounts Payable area.
Responsibilities:
Scan invoices into current imaging system and verify information for accuracy
Review and process invoices to ensure payments are remitted accurately, timely, and with proper approval.
Assists as requested with the testing of any AP system changes related to upgrades and new releases.
Assists with projects related to the AP area such as RNI; Vendor setup, maintenance and inactivation
Analyze and work supplier statements to ensure accounts are current and in good standing.
Communicate with departments and suppliers in a way that maintains a good working cooperative relationship.
Print and mail checks on a rotating basis with other AP Specialists.
Maintain accurate supplier information in Workday.
Cross train with other AP Specialists in order to be familiar with supplier activity in other parts of the alphabet.
Troubleshoots and problem solves to ensure timely and effective resolution of department and supplier issues.
Assists in the resolution of Operational errors associated with Workday related to the AP area.
Assists in the production of 1099 reporting to comply with IRS rules and regulations.
Organize and retain source documents based on departmental guidelines to ensure standardization within the AP area.
Handles special assignments and other duties as assigned.
* Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
* Note: These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.
JOB REQUIREMENTS
Required:
High School Diploma or GED
Two years accounts payable experience or an Associate's degree in Accounting
Must be able to read, write, and speak English proficiently.
Speaking must be adequate to perform the essential functions of the job such as ability to use telephone, communicate one-on-one, and in internal and external meetings.
Demonstrate proficiency in Excel, typing and 10-key
Preferred:
Experience with Workday Supplier Module
Experience with an Imaging system in an AP environment
Time Type:Full time
Job Requisition ID:R-22438
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We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.
