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Administrative Support VI - Sheriff

at Sedgwick County in Wichita, Kansas, United States

Job Description

Date: Jan 23, 2023

Location: Wichita, KS, US

Company: Sedgwick County

Department:  Operations-KPER 

Pay:  $20.03 hourly - $41,662.40 annually  

Work Schedule: 11:00 PM - 7:00 AM Thursday - Monday  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

Performs a variety of specialized office functions and administrative work in support of the Sheriff’s Office. Responsible for sensitive and specialized information involving the exercise of some independence in the conduct of standard duties. Performs duties as a technical clerk or typist or independent work involving significant procedure and sequence. Provides criminal information, reports and documents by telephone and/or in person and maintains related records that are unique to the law enforcement environment. Process criminal case paperwork to include data entry in the FBI National Crime Information Computer (NCIC) network, warrants, and Protection from Abuse/Stalking orders. May serve as lead worker to other clerical employees.

Records Duties

  • Apply knowledge of the computer-aided dispatch (CAD) and Kansas Incident Based Reporting System to research case numbers, call history, calls for service for the Sheriff’s Office as well as other agencies within Sedgwick County
  • Apply knowledge of the Kansas Incident Based Reporting System (KIBRS), to complete tasks including extensive coding of reports
  • Routinely validate NCIC entries to include all missing persons, stolen property and weapons
  • Process, validate, and enter warrants and orders into the appropriate records systems
  • Continually assist in developing the Interwatch: the departmental communication of appropriate cases generated each day within the entire department
  • Complete driver’s record checks as directed and enter traffic citation written by deputies within the department
  • Perform records checks and background research when requested from field personnel including external agencies
  • Create mug lineups
  • Construct case jackets for every case generated throughout the department
  • Provide fingerprint information as requested

Internal and External Customer Service

  • Receives payments from the public regarding the department’s services; posts payments and verifies receipts
  • Answer, screen, and route department telephone calls to appropriate destination; greet and reply in person, by telephone, or by correspondence to inquiries from visitors and callers; supply general information on departmental procedures and/or legal requirements
  • Complete case desk reports over the phone with citizens and complete related forms
  • Process insurance requests by researching the appropriate case jacket, redacting information as required by law, copy the file, and prepare the documents to be provided and paid for by the requestor
  • Use a two-way radio for communications of pertinent information to deputies in the field including knowledge of appropriate radio codes and other related information.

Clerical and Administrative Duties

  • Create, update, and distribute reports, records, letters, and other documents using established procedures
  • Type reports, taped interviews, and search warrants for cases and investigations to assist field personnel
  • Prepare and send notification letters regarding all vehicles impounded by field personnel
  • Complete Data entry and verification for departmental cases

Minimum Qualifications: High school diploma or equivalent. One year of experience in an administrative or clerical setting. One year of experience with Microsoft Suite. Must obtain NCIC certification within six months of hire. If selected, candidates will be required to pass pre-employment testing of 45 words per minute and 80% reading comprehension to be completed before interview.

Preferred Qualifications: Associate’s degree in Business Administration, Public Service, or a related field. More than one year of experience in an administrative or clerical setting. Formal NCIC training.

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.

Nearest Major Market: Wichita
Job Segment: Secretary, Data Entry, Clerical, Administrative Assistant, Administrative

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Job Posting: 12386577

Posted On: Jan 25, 2023

Updated On: Jan 25, 2023

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