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Propeller Shop Coordinator

at Yingling Aviation Inc. in Wichita, Kansas, United States

Job Description

Summary of Accountabilities

Organizes and performs certain administrative functions of the propeller department including, but not limited to: customer record keeping, invoicing, and processing warranty claims

Primary Duties and Responsibilities
  1. Act as an interface with customers by answering the telephone, assisting walk-in customers and providing other assistance and communication as required.
  2. Compile labor hours worked and compute charges on work orders to generate invoices to customers.
  3. Prepare time cards to be turned in to payroll department. Match work order time cards to payroll time to ensure accuracy.
  4. Generate work orders upon request for service by entering information about work to be performed, generate estimates, generate an invoice and deliver to customer by fax or mail.
  5. Maintain and file work orders, invoices, and warranty claims.
  6. Produce purchase orders for services performed by outside vendors.
  7. Keep track of employee’s tool allowances, prepare purchase orders for tools, create invoices so that accounting can bill accordingly.
  8. Oversee the processing of warranty claims by receiving damaged goods, complete paperwork and file with vendor, issue credit to customer, includes checking the office administrator claims.
  9. Maintain the prop shop’s minimum quantity inventory system and keep track of items for billing purposes.
  10. Ensure effective communication by delivering e-mail/phone messages to maintenance employees.
  11.  Provide phone coverage for lunch for other departments including front desk reception area
  12. Other activities and projects as approved by the Director of Maintenance or the General Manager

The above statements are intended to describe the general nature and level of work of the job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.

Education and Experience
  1. Two- year college degree in business or related field preferred
  2. Five to Seven years of related experience in aircraft parts, or aviation related experience
  3. Strong computer skills including Microsoft Word, Excel and Outlook
  4. Must possess strong written and verbal skills
  5. Highly organized and skilled at administrative tasks to include filing, organizing, and records retention
  6. Possess exceptional internal and external customer service skills
  7. Able to work required schedule without deviation
  8. Flexible to travel from approximately 2 miles per day to from off-site location to Corporate location with personal vehicle
  9. Must possess and maintain a current and valid license
    Meet the requirements of Airport Authority to be receive a badge and have no ramp restrictions
Communication Skills

Ability to read and comprehend detailed instructions, correspondence, and memos.  Ability to write clear, concise correspondence.  Ability to effectively present information in one-on-one to customers, clients, and other employees of the organization.  Good grammar and spelling skills.

Physical Requirements

Occasional periods of walking, standing, stooping.  Frequent periods of sitting.

Frequent use of hands and fingers.  Frequent periods of talking and listening.

Ability to lift up to 25lbs

 

Work Environment

Normal office environment, however occasionally exposed to engine noise and general shop conditions.

Additional Requirements or Skills

Mathematical Skills:

 

Basic math skills including adding, subtracting, multiplying and dividing.

 

Reasoning Ability

Basic reasoning ability

 

Computer Skills:

Must have advanced skills in MS office applications including word, excel, and Microsoft outlook

To Apply

Please send resumes to: gshepherd@yinglingaviation.com
Equal Opportunity Employer (M/F/D/V)
We participate in E-Verify
No phone calls please

Job Details

Company

Yingling Aviation Inc.

Location

PO BOX 9248
Wichita, Kansas 67209
United States

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Job Order: 11442190

Posted On: Mar 30, 2021

Updated On: Mar 30, 2021