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Payroll Specialist

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Job Details
Job Order Number
Job Description

The Payroll Specialist is responsible for processing payrolls and payroll tax reports for various clients, as assigned.
• Set up and maintain payroll database for clients assigned.
• Research federal, state, and local payroll tax requirements as they apply to assigned clients and update each database with current rates, as they become effective.
• Research workers compensation requirements for each client and update database for required reporting.
• Receive and organize payroll hours worked, including employee new hire and changed information.
• Enter employee information received to payroll database, process payroll and prepare paychecks and process various payroll journals and reports each payroll cycle.
• Review garnishments orders received, compute deduction required, and enter to employee’s deduction file. Provide instruction to the client regarding the amount withheld to be deposited with the court.
• Prepare annual W-2s and magnetic reporting required.
• Review payrolls, tax deposits, and quarterly payroll reports processed by other Payroll Specialists.
• Consult with the Relationship Manager, client, the client’s bookkeeper, or the client’s payroll manager, regarding matters related to payroll processing or payroll tax issues.
• Perform various other tasks as assigned that may not fall within the scope of this job description.
• Be aware that the firm is subject to professional standards.
• Understand and comply with the Company’s policies, procedures, and work rules.
• Ability to work hours necessary to meet deadlines for work assigned.
Meet turnaround requirements for payroll preparation and delivery and for government reports and payroll tax deposit due dates.
• Perform all work in a professional manner and in accordance with firm policies, procedures, and professional standards.
• Keep current with changing government regulations and payroll tax rates and apply those changes accordingly.
• Cooperate effectively with clients, client staff, co-workers, and internal support staff.
• Organize work schedule to meet the requirements of the assignments.

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